Exhibitions, trade fairs & events
AI Calling Services for Exhibition Industry in Faridabad
Invite thousands of visitors, confirm RSVPs, qualify exhibitors and follow up every booth lead after the show, all in a short promotional window. Built for organisers and exhibitors.
For exhibition organisers, trade-fair and expo teams, exhibitors and event companies working with Faridabad's manufacturing, real estate and education sectors.
What the event agent does
- Invites visitors and shares registration links.
- Confirms RSVPs and sends date, venue and entry details.
- Qualifies exhibitors and sponsors for your sales team.
- Follows up every booth lead after the event.
The exhibition problem
Thousands of Calls in a Very Short Window
An exhibition has a fixed date and a short promotional period. Organisers need to reach thousands of potential visitors, confirm who is coming and remind them the day before. Exhibitors need to call every booth lead before they forget the conversation.
Our AI calling agent handles that volume without a temporary call centre. It invites visitors, explains dates and venue, sends registration links on WhatsApp, confirms attendance and collects feedback after the event, in Hindi and English.
We showcased our own AI chat and calling agents at the PAMEX exhibition, so we know how quickly booth leads go cold after a show.
Who uses it
- Organisers: visitor invitations, RSVPs and reminders
- Exhibitors: pre-show meeting booking and post-show follow-up
- Sales teams: exhibitor and sponsor qualification
- Real estate & education fairs: lead follow-up after the show
- Domestic and international shows
Use cases
AI Calling Before, During and After the Show
Start 4–6 weeks before the event for the best turnout.
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Visitor invitations
Bulk invitation calls to your visitor database with registration links on WhatsApp.
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RSVP confirmation
Confirms attendance and captures visitor type and interest.
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Reminder calls
Date, venue, timing and entry details the day before, to cut no-shows.
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Exhibitor qualification
Calls prospective exhibitors and sponsors, qualifies interest and budget.
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Pre-show meetings
Books meetings at your booth with qualified buyers.
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Post-event lead follow-up
Calls every booth lead, identifies the requirement and schedules a sales call.
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Feedback collection
Post-event feedback from visitors and exhibitors.
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CRM sync
Every RSVP, meeting and lead logged to your CRM or sheet.
How it works
How We Run an Exhibition Campaign
We recommend starting 4–6 weeks before the event.
Define goals
Visitor targets, exhibitor targets and the KPIs that matter to you.
Load your lists
Visitor database, registration forms and exhibitor prospects, DND-scrubbed.
Design the calls
Invitation, RSVP, reminder and follow-up scripts with WhatsApp links.
Run the invitation wave
Thousands of calls in the promotional window, with retries.
Remind & confirm
Reminder calls before the show to reduce no-shows.
Follow up & analyse
Post-show calls and a report on cost per registration, show-up rate and meetings.
- Live within 48 hours
- Hindi, English, Hinglish + 8 Indian languages
- Salesforce, Zoho, HubSpot, Freshdesk & custom CRMs
Why Troika AI
Built for Faridabad. Managed by Us.
Exhibitions run on tight timelines. Our agents make thousands of invitation, reminder and follow-up calls in days, so your show fills up and no booth lead goes cold.
- Calls back new enquiries within minutes
- Natural Hindi, English & Hinglish
- Every call logged to your CRM or sheet
- Per-second billing from ₹9–₹12 per minute
TRAI, DND & AI disclosure built in
- Consent-based calling, no number is contacted without a lawful basis
- DND scrubbing against the national registry before every outbound campaign
- Calls restricted to the permitted 10 AM–7 PM window
- The agent identifies itself as an AI assistant at the start of every call
- Transparent opt-out at any point
What can AI calling do for an exhibition or expo?
Visitor invitations, RSVP confirmation, reminder calls, exhibitor and sponsor qualification, pre-show meeting booking, post-event lead follow-up and feedback collection.
How early should we start the calling campaign?
Four to six weeks before the event gives enough time for invitations, a reminder wave and confirmations.
How do we reduce no-shows?
Combine voice reminder calls the day before with WhatsApp messages carrying the date, venue, entry details and location pin.
Does it sync with our CRM?
Yes. RSVPs, meetings and post-event leads sync to Zoho, HubSpot, Salesforce, Freshdesk, a custom CRM or a Google Sheet.
Do you support international shows?
Yes. Calls run in English and Indian languages, and the same workflow works for domestic and international trade shows.
Which KPIs should we track?
Cost per registration, show-up rate, meetings booked, leads followed up and pipeline generated after the show.
How much does AI calling cost?
Outbound AI calls are ₹9–₹12 per minute and incoming AI calls ₹25 per minute, billed per second with no hidden charges on standard plans. The exact rate depends on call volume, languages and integrations. Share your use case on WhatsApp and we send a custom quote within 24 hours.
Is AI calling TRAI and DND compliant?
Yes. Every campaign includes consent checks, DND scrubbing against the national registry, the permitted 10 AM–7 PM calling window, registered sender headers and an AI disclosure at the start of each call. Opt-outs are honoured and suppressed.
Ready to get started?
Talk to us on WhatsApp for a live demo call, or reach us directly to scope your AI calling agent.